ARTICLE I - CORPORATION NAME
A. The name of the Tennessee non profit corporation shall be
the MUSIC CITY BOPPERS, INC.,
DBA The Music City Bop Club, and may be referred
to hereinafter as the Club.
B. The Club name, logo and such like may be used only with the
express written permission of the
Board of Directors of the Club.
ARTICLE II - PURPOSE AND POWERS
A. The purpose of the Club is to provide an organization for
people who have a common interest in
music and dancing based first on the
music and dancing of the 50's and 60's known as the Bop
Era but also encompassing other music
and dancing that the Club may desire to include, such as
Shag, Jitterbug, Swing, and other forms
of "fast dancing" that are agreeable to the membership.
It is further dedicated to the promotion
and preservation of Rhythm and Blues, Shag, Beach, and
Bop music.
B. The Membership may add other purposes as may be needed.
C. The Club shall have all powers granted to a non profit corporation
in the Tennessee Non Profit
Corporation Act.
ARTICLE III - ORGANIZATION AND MANAGEMENT
A. The Club is organized in compliance with the Tennessee Non
Profit Corporation Act and will be
managed in accordance with said law.
B. The Membership shall address and resolve any and all issues
which may arise which are not
addressed in these Bylaws.
C. The Membership shall determine the direction of the Club and
the Officers shall implement the
directions of the Membership in an efficient,
competent and financially responsible manner.
ARTICLE IV - MEMBERS AND MEMBERSHIP
A. There shall be two classes of Membership, Active and Honorary.
B. Active Members are those who have submitted the proper application
for Membership to any
officer and who have paid the required dues.
1. Active Members have all the rights granted to
Members in these Bylaws including the right to
vote.
2. Active Membership may be maintained by paying dues when they are due.
3. Active Members shall be issued a Membership Card,
a copy of these bylaws and any other
documents deemed necessary
by the Board.
4. If an Active Member fails to pay dues when they
are due, then that Active Member shall
become a non-member and
must reapply for membership, but if that same non-member pays
the dues due by the end
of the month following the date the dues were first due, then that
Active Membership shall
be considered as having been continually Active.
C. Honorary Members are those so confirmed by a majority of the
Membership voting on a motion
to grant an Honorary Membership. Honorary
Members have no voting rights and are not
required to pay dues.
ARTICLE IV - MEMBERS AND MEMBERSHIPS CONTINUED
D. A Member of this Club is not personally liable for the acts,
debts, liabilities or obligations of the
Club.
E. A Member may resign from the Club at anytime but resignation
shall not relieve the member from
any obligations the member may have to the Club
and unused dues will not be refunded.
F. No Member may sell or transfer any Membership or any right arising therefrom.
G. Dues shall be paid by the Members and the amount of the dues
shall be approved by the
Membership each year as a part of the annual
operating budget.
ARTICLE V - MEETINGS AND VOTING
A. Beginning in 1997, the annual membership meeting shall be
held in November of each year on a
date and at a time and location set by the
Board at least 30 days prior to the annual meeting
date.
1. Notice of the annual meeting shall be given to
all active Members at least 15 days in advance
of the meeting.
2. New Officers shall be elected each year at the annual Membership Meeting.
B. Special Membership Meetings may be called at anytime and 15
days Notice of the date, time
and location of the meeting shall be given
to all Active Members.
C. Only Active Members who became Active Members at least 30
days in advance of any
Membership Meeting will be allowed to vote
at that meeting.
D. Active Members eligible to vote at meetings are entitled to
cast one vote on each matter voted
on by the Membership.
E. A quorum of 10% of the Active Members eligible to vote must
be present to begin the annual
meeting, any meeting at which a new officer
is elected, and/or any meeting at which a vote will
be taken to change the Charter or these Bylaws.
F. A quorum for all other Membership Meetings is the number of
Active Members present for the
meeting.
G. If a quorum exists, then action on a matter on which a vote
is taken is approved if the votes cast
in favor of the action exceeds the votes cast
opposing the action unless specific sections of these
Bylaws provide otherwise.
H. A vote may be cast only by Active Members present at meetings
or by absentee ballot if
specifically allowed in special individually
considered cases.
1. A written request for permission to vote by absentee
ballot must be made to and received by
the Board at least 10 days
prior to the date of the meeting at which the vote will be cast.
2. The request shall state the specific reason(s)
and circumstances which justify voting by
absentee ballot.
3. The Board shall approve or disapprove the request
and inform the Active Member making the
request of the decision.
4. If the request to vote by absentee ballot is approved,
the Active Member shall write the vote in
their own handwriting
on a piece of paper, shall sign the paper, shall securely seal the paper
inside an envelope,
the envelope shall be clearly marked ABSENTEE BALLOT and the date
of the vote shall
be shown, the sealed envelope shall be delivered to the Secretary prior
to the
date of the vote and
the Secretary shall deliver the sealed envelope to those responsible for
counting votes.
I. Proxy voting is not allowed at anytime.
J. Officers (Directors) shall be elected by a majority of the
votes of Active Members voting in each
election.
1. Nominations from the floor for candidates for each office
to be filled will be accepted at the September and October
membership meetings only.
Nominations will be closed at the conclusion of the October meeting. Nominations
shall
be printed in the October
and November newsletters. Nominees may submit a statement, of up to 100
words, and
a picture to the editor
for publication prior to the election.
2. Candidates must affirm that they are willing to serve if elected or decline the nomination.
3. The election for each office shall be by written ballot
and the ballots shall be tabulated and the
results reported by a committee
which shall be assigned this task by the board.
4. If one candidate for an office does not receive a majority
of the votes cast in the election for
that office, then a runoff election
shall be held immediately following the first election between
the two candidates receiving the
most votes in that election.
5. Elected officers shall assume their offices on January
1st of the year following the November
election.
K. All meetings shall be conducted in accordance with ROBERTS
RULES OF ORDER,
CURRENT EDITION, unless another method of
conduct is stated for a specific function in
these Bylaws in which case these Bylaws shall
govern.
ARTICLE VI - OFFICERS AND DIRECTORS
A. The elected officers of the Music City Boppers, Inc., along
with the immediate past president of
the Club, shall form the Board of Directors
of the Club.
B. All corporate powers shall be exercised by and under the authority
of, and the affairs of the Club
shall be managed under the direction of, its
Board of Directors.
C. The following officers shall be elected at the annual Membership
Meeting each year, shall serve
one year term of office, shall perform the
duties shown by the office, and other duties stated
elsewhere in these Bylaws or assigned by the
Membership.
1. President
a. Shall preside at all
Membership and Board Meetings, both regular and special.
b. Shall nominate all Committee
Chairperson for consideration by the Board.
c. Shall be authorized to
sign checks.
d. Shall sign all contracts
and legal documents with the Secretary after approval by the Board.
e. Shall serve as an ex-officio
member of all committees.
f. Shall call special
Membership and Board meetings as required and needed.
g. Shall create an
agenda for all meetings and cause notice to be given of all meetings.
h. Shall vote only
to break a tie at all Membership and Board meetings.
i. Shall participate
in the creation of an annual operating budget for the Club.
2. Vice President
a. Shall perform all the
duties of the President if the President is absent or unable to perform.
b. Shall become President
if the office of President becomes vacant.
c. Shall be authorized to
sign checks.
d. May serve as a Member
of any Committee.
e. Shall participate in
the creation of an annual operating budget.
3. Secretary
a. Shall record and maintain
a record of all regular and special Membership and Board meetings.
b. Shall sign all contracts
and legal documents with the President after approval by the Board.
c. Shall originate all official
correspondence for the Club.
d. May serve as a Member
of any Committee.
e. Shall be responsible
for maintaining accurate Membership records.
f. Shall participate
in the creation of the annual operating budget for the Club.
4. Treasurer
a. Shall create and maintain
a financial accounting system adequate to the needs of the Club
consistent with generally acceptable accounting procedures.
b. Maintain all Club bank
accounts including an accurate record of the source of income and
expenses and all deposits and withdrawals.
c. Produce monthly and year
to date financial statements for the Membership.
d. Produce a statement of
the financial condition of the Club for the annual Membership meeting.
e. Oversee the creation
of the annual operating budget and produce a monthly analysis of
budget performance.
f. May serve as a
Member of any Committee.
g. Shall sign all
checks on Club accounts.
h. Shall present all
bills, expense requests, etc. to the Board for consideration before paying
same.
5. Trustee
a. Shall review all proposals
to assure that action taken complies with these Bylaws.
b. Shall interpret these
Bylaws and Roberts Rules of Order as the need arises.
c. Is authorized to sign
checks on Club accounts.
d. May serve as a Member
of any Committee.
e. Assist the Treasurer
in the creation of the annual operating budget and review of budget
performance.
D. To be nominated for any office, an Active Member must have
first continually maintained Active
Membership for a period of not less than 6
months before the date of the election.
E. Two members of the same household or two people generally
recognized to be a "couple" may
not concurrently hold positions as officers.
F. If an officer other than the President or the Past President
resigns from the board, the
Membership shall elect a replacement if such
resignation occurs more than 120 days before the
next election. Otherwise, the duties and powers
of the resigning member shall be assumed and
carried out by a member or members appointed
by the board.
G. An officer may resign at anytime by delivering a written notice
to any other officer and the notice
shall state the date upon which the notice
is effective.
H. Officers shall discharge their duties in accordance with the following standards.
1. All actions shall be taken in good faith, with the care
an ordinarily prudent person in a like
position would exercise under
similar circumstances, and in a manner the officer reasonably
believes to be in the best
interests of the Club;
2. In making decisions, an officer may rely on information,
opinions and reports of other officers,
Members, committees and competent
experts in any given field of knowledge;
3. Officers are not acting in good faith if they have knowledge
of a matter that refutes information
received from others;
4. Officers shall avoid conflicts of interest but if a
conflict of interest situation does occur, then the
officer shall disclose the situation
before any action is taken on the matter and the Board shall
decide how to proceed.
5. If an officer fails to adhere to these standards, then
any Active Member may bring the matter
before a Membership Meeting and
the Membership shall determine a course of action which
may include removing the officer
from office.
I. All action of the Board of Directors shall take place at regular or special Board meetings.
1. The date, time and location of regular Board meetings
shall be set by the Board and notice to
the Membership is required and
the Membership shall be invited to all Board meetings.
2. Special Board meetings may be called by the President
or any two officers upon two days oral
notice to all officers.
J. Officers, Committee Chairpersons and Active Members shall
not receive any compensation for
their service to the Club and officers
should realize that it will actually cost them time and money
to serve the Club.
1. Officers and Active Members may receive compensation
for actual expenses incurred in
specific instances if a
request for expense reimbursement was made and specifically approved
by the Board prior to the
expense being incurred.
2. Each request for expense reimbursement shall be
considered individually by the Board and in
the event of confusion concerning
expense reimbursement, no reimbursement will be made.
K. Committees shall assist the officers in doing the work of the Club.
1. Committees may be created by the Board as needed
and they shall perform the functions
assigned to them.
2. The President shall nominate and the Board shall confirm all Committee Chairpersons.
3. Committee Chairpersons shall select Active Members to serve on the Committee.
4. The role of a Committee is to develop programs
and recommend them to the Board and to
implement programs
after they are approved by the Board.
5. Committees may not create a financial obligation
for the Club without prior specific
authorization by the
Board.
6. A specific budget shall be approved for
Committees by the Board and the budget shall not be
changed or exceeded
without specific authorization and approval of the Board.
7. Committees shall not enter into any contract
or sign any legal documents on behalf of the Club
- all such contracts
and documents must be approved by the Board and must be signed only
by the President and
Secretary.
L. The officers shall create a proposed annual operating budget
for the club within 60 days of their
election to office and shall present
the budget to the Membership for approval not later than
February 1st each year.
1. The proposed budget shall show anticipated revenues and expenses and shall be balanced.
2. The budget shall be broken into categories
by committee functions showing both income and
expenses for each
committee listed.
3. At the budget meeting, the Membership may
discuss and change the budget proposal and
shall finally approve
a realistic, balanced annual operating budget for the Club.
4. When the Membership approves a budget, then
the Board may spend the budgeted funds in
the categories
shown and the Board shall make a monthly report to the Membership on the
performance
of the budget.
5. Any changes in the budget of more
than 5% of a budgeted item must be submitted to the
Membership for
approval before any money is spent.
6. The budget may show a "Miscellaneous
or Emergency" account that shall not amount to more
than 10%
of the total budget and if these funds are spent, a strict accounting for
any such
expenditures
shall be made to the Membership within 30 days of such an expense.
7. Between the date of their election
until the date of the approval of the annual operating
budget, the
officers may spend an amount not greater than 10% of the previous year's
budget
for the operation
of the Club and any money so spent shall be itemized and included in the
new annual operating
budget.
M. Quarterly Membership Meetings shall be held in July, October,
January and April of each year
for the purpose of directing future
action of the Board and reviewing past action of the Board.
1. At the February meeting, the Membership
shall approve events, programs, committees and
budgets after reviewing
the proposal of the Board and may give the Board any other direction
which the Membership
feels is necessary or required.
2. At the April, July, and October meetings,
the Membership shall review the past performance
of the Board
and may change events, programs, committees or budgets and may take any
further action
which they feel is necessary for the well being of the Club.
ARTICLE VII - BYLAW AMENDMENTS
A. These Bylaws may be amended by the Membership in accordance with the following procedure.
1. All proposed changes shall be discussed
at a regular or special Membership meeting and the
exact wording of the
proposed amendment shall be agreed upon.
2. The proposed change shall be presented to
all Active Members in written form in the
newsletter.
3. After proper notice, Active Members shall
vote on the proposed change at a Membership
meeting and if the
change is approved by not less than 67% of those voting, then the
proposed amendment
shall be adopted.
ARTICLE VIII - DISSOLUTION
A. The Music City Boppers, Inc. may be dissolved by its Members
if a plan to dissolve the Club is
approved by 67% of the Active Members present
and voting at a regular or special Membership
meeting held after proper notice.
B. Upon the dissolution of the Club, assets shall be distributed
for one or more purposes within the
meaning of Section 501 (c) (3) of the Internal
Revenue Service Code, or corresponding section
of some future Federal tax code, or shall
be distributed to the Federal government, or to a stable
local government for a public use.